Office Administrator / Events & Volunteer Coordinator, Nik’s Wish

Job Summary

The Office Administrator / Events & Volunteer Coordinator is a mission-critical role responsible for supporting daily operations, coordinating impactful fundraising and community events (> 10 annually), managing a volunteer base of approximately 30 individuals, and overseeing key projects from planning through execution.

Position Location

Nik’s Wish, 3430 Lonergan Dr., Rockford, IL

Primary Responsibilities

• Manage daily administrative operations, office maintenance including ensuring the environment is welcoming to wish families, volunteers, and donors.
• Plan, manage, and execute fundraising events from concept through completion
• Develop project timelines, task lists, and execution plans for each event
• Recruit, onboard, and retain volunteers aligned with the mission
• Assign roles and responsibilities aligned with event and project needs

Qualifications & Skills

• Strong organizational and project management skills with the ability to manage multiple timelines and priorities
• Excellent written and verbal communication skills
• Ability to plan, execute, and track projects from start to finish
• High attention to detail and strong problem-solving abilities

Preferred Qualifications 

• Associate’s or Bachelor’s degree in nonprofit management, communications, business administration, or related field preferred
• 1–3 years of relevant experience in administration, event planning, project coordination, or nonprofit work preferred (or equivalent experience)

Mission & Values

• Deep passion for the mission of Nik’s Wish is essential
• Demonstrated compassion, empathy, and sensitivity when working with individuals and families affected by cancer
• Commitment to creating meaningful, joy-filled experiences for young adults