Associate Director of Advancement Operations, University of Illinois Springfield

Job Summary

The University of Illinois Springfield (UIS) Division of Advancement is hiring an Associate Director of Advancement Operations. Reporting directly to the Director of Strategic Initiatives and Operations, this role will focus on the Advancement budget, HR, projects, division operations, and collaboration across departments to ensure successful philanthropic outcomes.

Position Location

University of Illinois Springfield

Primary Responsibilities

• Provides strategic advice and guidance to the Vice Chancellor for Advancement consistent with University Administration, UIS, and UIF policies and best practices impacting all operations with a special focus on major gift development. Maintains records of departmental responsibilities and deadlines, manages confidential donor files, and assists DOSIO with reviewing, updating, and evaluating departmental policies and operational procedures; manages and controls confidential documents including institutional and historical documents.
• Subject matter expert providing guidance and counsel to complex gift- and account-related inquiries from units, donors, and other constituents; researches and resolves complex issues surrounding financial and legal matters with the Division of Advancement, interacting extensively with UIS, University Administration, UIF financial personnel, and legal counsel.
• Division of Advancement HR lead; manages personnel functions, processes all HR transactions, manages performance evaluations, manages hiring and separation of staff. Serves as the primary contact/liaison for UIF, UIS units, other staff for questions from donors, staff, and units regarding gift transactions; follow-up on gift transaction changes.
• Manages gift funds, expert in gift fund restrictions/policies/guidelines to ensure compliance, provide payment processing back up to Advancement Operations when necessary, oversees all aspects of the gift process from ensuring gifts are processed correctly, to making sure they are spent appropriately, and working with units to resolve fund issues, such as accumulations or deficits. Respond to unit questions about gift funds, and processes financial data updates in TED.

Qualifications

• Bachelor’s degree is required.
• Four (4) years of administrative experience in higher education and/or advancement.
• Work experience in accounting.

Preferred Qualifications

• Master’s degree
• Six (6) years of administrative experience in higher education and/or advancement.
• Experience working in HR.
• Ability to maintain confidentiality and to exhibit good judgment in making decisions in compliance with University policy.

Knowledge, Skills, and Abilities

• Strong communication skills
• Computer skills: mastery with creation and analysis of computer-generated databases, spreadsheets, preparation of charts, graphs and computer-generated visual programs
• Microsoft programs: Access, Excel and Word